John Wardle Architects required a central repository of commonly used information for all the staff to use. The existing structure presented a series of items such as drives, data and assets haphazardly. Information was parked across multiple drives and folders making the task to find certain information less that ideal. There was also no ability to track usage or easily update assets.
I proposed an investigation with a small working party to establish needs of a busy architectural practice. Meetings were had to work out the structure and classification of the information at hand. I also presented a series of diagrams outlining the needs described by the group that articulated their thoughts. This helped to direct and refine the various usage patterns. We also engaging a programmer for a active custom made CMS. Specific demands of JWA employees were considered such as; a simple staff directory, seating plan for new employees, “out of office”, booking equipment, leave tables for both a single worker, or internal teams, in office social events, site visit social stories and galleries. Based on findings I aimed for an intranet that reflected the social activities of the practice servicing the daily demands of use.
The aesthetic of the user interface was kept neutral to facilitate future rebranding. Importantly the employees easily learned the layout design. It was simple to navigate, as the depth of the navigation was always shallow. The intranet is well received by the employees and is a first active step in improving the companies’ internal practices.